UWA Handbook 2017

General

  1. Personal details
  2. University time limits for courses
  3. Fees and funding
  4. Re-enrolment—continuing students
  5. Change of enrolment and withdrawal
  6. Re-enrolment—following total withdrawal from course
  7. Incorrect enrolment
  8. Continuing education and audit
  9. Cross-institutional enrolment
  10. Student exchange and study abroad
  11. Course completion and graduation

Personal details

Enrolling or enrolled students are obliged to provide the University with personal information including their full name and current address during the period of their enrolment. This includes periods of approved suspension.

Procedure

To change an address and emergency contact details visit studentConnect or advise Student Administration in writing by email or in person at Student Administration (Student Central).

To change a name or other personal details students must advise Student Administration by email or in person. A marriage certificate, birth certificate or deed poll must be produced as evidence of a change of name. Original documentation must be presented to Student Administration and/or the Graduate Research School. Students who change their names must surrender their campus card and have a new one issued.

When

The University should be notified as soon as possible following the legal change of name.

Be aware that

Students cannot change their address details by telephone. Failure to receive a notice because of a change of address of which the University has not been formally notified will not be considered a sufficient excuse for missing a deadline or an obligation.

Further information

Contact Student Administration (Student Central) or the Graduate Research School (Hackett Hall).

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University time limits for courses

University Policy: Time limits for courses (other than higher degree by research courses administrated by the Graduate Research School).

Research students should contact the Graduate Research School for details.

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Fees and funding

Coursework—Domestic students

The University offers a broad range of coursework postgraduate courses including graduate certificate, graduate diploma and master's degree courses on a tuition fee-paying basis. Students are required to pay fees levied on them by the University by the due dates indicated on official invoices produced by the University. Failure to pay fees and charges may result in the cancellation of a student's enrolment.

Student contributions

Consistent with provisions in the Higher Education Support Act 2003, all Commonwealth-supported students have access to four Higher Education Loan Programs (HELP). The type of loan available to eligible students depends on whether the student is Commonwealth-supported or fee-paying.

  • HECS-HELP allows eligible students in a Commonwealth-supported place to defer payment of their student contributions until their income reaches a certain repayment threshold.
  • FEE-HELP is a loan to assist eligible full fee-paying students pay their tuition fees at public and eligible private higher education providers. (This scheme replaced the former PELS.) Australian citizens and holders of permanent humanitarian visas are eligible to take out an interest-free loan through the FEE-HELP scheme to cover the tuition fee for undertaking a postgraduate coursework program at UWA.
  • OS-HELP is a loan to assist eligible Commonwealth-supported students undertake some of their study overseas.
  • SA-HELP allows eligible students to pay all or part of their Student Services and Amenities Fee (SSAF) and the amount deferred will be added to your accumulated HELP debt.

Students who are requesting FEE-HELP assistance must complete a Request for FEE-HELP Assistance form available on studentConnect during their enrolment.

Further information

More information is available from Student Administration (Student Central) or the University fees and charges web page.

Research—Domestic Students—Research Training Scheme (RTS)

The Research Training Scheme (RTS) is a performance-based funding scheme administered by the Commonwealth Government. Broadly, it provides block grants to eligible higher education institutions to support research training for domestic students undertaking doctorates and master's degrees that include 66.6 per cent or more research. Students provided with a place funded by the RTS are exempt from having to pay a contribution towards the cost of accredited courses up to a maximum period of four years' full-time equivalent study for a doctorate by research and two years' full-time equivalent study for a master's degree by research.

Students who exhaust their funding entitlement and continue their enrolment will be deemed to be fee-paying students. The fee level to be imposed will be at the discretion of the institution. At this stage the University has agreed that no fees will be charged to any Australian citizen or permanent resident (or New Zealand citizen) admitted to or currently enrolled at UWA for a higher degree by research.

Institutions may also provide research training on a fee-paying basis to students not provided with a place funded by the RTS. The fee level to be imposed will be at the discretion of the institution. Assessment for eligibility of an RTS place and allocation takes place automatically. There is no need for students to apply separately for consideration for an RTS place.

Be aware that

The RTS place will be withdrawn and candidature terminated if students—

  • cease to be enrolled students without requesting a period of approved leave (suspension of candidature);
  • do not resume study at the conclusion of a period of approved leave or do not make arrangements to extend that period of approved leave;
  • do not maintain satisfactory progress.

Further information

Students should refer to the research training scheme web page for details.

All courses—International students

International student fees

An international student is any student who is not an Australian or New Zealand citizen or the holder of a permanent visa. Such students must pay international student fees. The Commonwealth Government does not make a contribution to the cost of education for international students. All international students at UWA, including Study Abroad students and Temporary Residents visa holders, are required to pay tuition fees for their programs of study. Tuition fees are subject to an annual increase of no more than 7.5 per cent.

Procedure

Upon first enrolment students are expected to have already paid the first semester instalment of their annual fee. Re-enrolling students are invoiced online through an electronic Statement of Account (eSOA) via studentConnect on a semester basis by the University. Refer to tuition fees for information on payment methods

When

The fees for each semester must be paid in full by the first day of semester and no later than the relevant teaching period census date in the year of enrolment. Refer to University-wide dates.

Fees

Contact the Student Administration or visit fees for postgraduate coursework degrees web page.

Be aware that

If a student withdraws from a unit or course the University's policy on the refund of international student fees will apply.

A late fee will apply if tuition fees are not paid by the census date

Refund of international student fees

Refer to the University's policy on the refund of tuition fees for international students.

Further information

Contact the Student Administration or refer to the postgraduate fees website for more information.

All students

Student Services and Amenities Fee

Statute No. 20

The UWA Student Services and Amenities Fee (SSAF) is a compulsory charge approved by the University's Senate and levied on students enrolling at UWA. Income generated by the fee is spent on developing and providing a range of recreational, sporting and educational facilities together with social, education and representation activities and services for the direct benefit of all students at UWA.

Procedure

Students are invoiced (eSOA) via studentConnect. Full details on how to make payment are included on the invoice and on the UWA Student Services and Amenities Fee web page.

When

Invoices are issued (eSOA) via studentConnect on a semester or trimester basis and must ensure the fees are paid by the relevant due date published on the eSOA.

Fees

The level of the fee is set each year by the University Senate. The fee has an annual maximum level for students who enrol in semester one and semester two (or equivalent).

Be aware that

Non-payment of the invoiced amount will be recorded as a debt (encumbrance) to the University and students will be unable to view their results on studentConnect, obtain any academic documentation, re-enrol or graduate until their debt has been paid in full.

Incidental fees and charges

The University has endorsed the principle that Commonwealth-supported students must be able to complete their chosen award without facing course-related charges imposed by their institutions and from this has formulated a comprehensive University Policy on: Incidental Student Fees and Charges which sets out the circumstances and instances in which fees can be charged that are additional to the tuition fee. Further information is also available from incidental fees and charges

Charges for student administrative services

Charges for some services from Student Administration and Student Support Services may also be levied. For a full list of services and charges (including charges for replacement of documents) refer to Schedule 2: Fees (postgraduate).

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Re-enrolment—continuing students

Student Rules 5, 7 and 20; University Policy on: Approved Leave

Re-enrolment

All continuing students must enrol each year until all examinable components of their course have been completed, except those research students for whom re-enrolment is automatic or unless the Graduate Research School or relevant faculty has approved a written application for suspension of candidature.

For students enrolled in higher degrees by research administered by the Graduate Research School, re-enrolment is automatic subject to the lodgment of a satisfactory Annual Progress Report and any other milestones by the due date (consult the Graduate Research School for more details). Automatic re-enrolment can only be done for students who have no outstanding milestones or administrative encumbrances, such as outstanding debts to the University. For details of candidature and finances refer to studentConnect.

Higher degree by research students who fail to submit milestones by the due date, or who have administrative and/or financial encumbrances that prevent automatic re-enrolment are required to first address the encumbrance and/or submit the overdue milestone(s). A late fee will normally apply.

In the case of research students, if a late enrolment fee is required, this must be paid to Student Administration and proof of payment provided to the Graduate Research School. The Graduate Research School will then organise the re-enrolment. Students may be asked to show cause to the Graduate Research School why their candidature should be continued.

Procedure

Students should refer to the general re-enrolment procedures for details.

Re-enrolment procedures specific to postgraduate research students can be obtained by contacting the Graduate Research School.

Closing date

Information on closing dates for re-enrolment for students who have previously been enrolled at this University is available from Student Administration (Student Central) and the re-enrolment web page. Re-enrolment past the closing dates is subject to a late enrolment fee.

Research students will be automatically re-enrolled each December unless they have an outstanding candidature milestone or an encumbrance. This can be checked via studentConnect.

Fee for re-enrolment

There is no fee for re-enrolment. However, students are subsequently invoiced online through an electronic Statement of Account (eSOA) via studentConnect, if applicable, for their tuition fee or student contribution amount and for the Student Services and Amenities Fee.

Further information

Students should contact Student Administration (Student Central) or arrange to see the faculty administrative officer of the relevant faculty or staff of the Graduate Research School for advice regarding re-enrolment procedures and rules.

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Change of enrolment and withdrawal

Student Rules 9, 12 and 26; University Policy on: Withdrawal from a unit

Addition of and withdrawal from units or programs

Students may add units to their enrolment or withdraw from units within the specified dates in University-wide dates. Students in higher degrees by research administered by the Graduate Research School must advise the Graduate Research School if they intend to add and/or withdraw from unit(s) or program(s). Students in higher degree by research courses administered by faculties must inform the relevant faculty, and all international students must also inform the Student Support Services.

Procedure

Refer to changing your enrolment guidelines on the Current Students website.

Students in higher degrees by research administered by the Graduate Research School should obtain a variation form or a withdrawal form from the Graduate Research School or postgraduate forms, complete it and lodge it with the Graduate Research School.

When

Refer to Teaching periods, census and withdrawal dates to determine final dates for addition and withdrawal of units and programs.

Be aware that

Students are charged for units in which they remain enrolled after the census date(s). International students should note that withdrawal from a unit will not result in a refund of tuition fees already paid (contact Student Administration for further information).

Further information

Contact Student Administration (Student Central), the relevant faculty office or the Graduate Research School.

Addition of units or programs after the published deadline

Normally, addition of units or programs after the published deadline is not permitted. However, a faculty or the Graduate Research School may permit a late addition if it can be established that—

a student has been attending a unit or program for the duration of the unit or program; and

the lack of enrolment is due to administrative or genuine student error.

However, in no circumstances will a student be permitted to add a unit to their enrolment after the census date for the unit.

Procedure

Students must submit a Special Approval form, with the Head of School and supervisors' endorsement confirming attendance in the unit or program for the duration of the unit or program, to the relevant faculty or Student Administration (Student Central), or the Graduate Research School as appropriate, along with a Change of Enrolment or Withdraw from Course form. Special Approval forms are available at Student Administration (Student Central) or may be downloaded from student administration forms. The fee is waived in cases where the need for the change was caused by administrative error.

When

As soon as it is discovered that the unit or program is not part of a student's enrolment, but prior to the census date for the unit.

Fee

The fee for adding a unit or program after the specified date is $50.

Further information

Contact Student Administration (Student Central), the relevant faculty office or the Graduate Research School.

Approved leave

Student Rule 20; University Policy on: Approved Leave

Students who do not intend to enrol for a particular period must apply for approved leave.

Procedure

Refer to approved leave guidelines on the Current Students website. Higher degree by research students must apply to the Graduate Research School.

When

As soon as the student decides that they do not wish to enrol for a teaching period or, having already re-enrolled, as soon as they decide to subsequently withdraw from all units (which, to avoid academic penalty, they must do before the last day to withdraw from units without academic penalty).

Students will receive

Confirmation in writing to their student email regarding the approval or otherwise of the leave application. Reasons will be given in the event that the requested leave is not approved.

Further information

Contact Student Administration (Student Central), the relevant faculty office or the Graduate Research School. More information is available from the approved leave web page. International students are advised to contact the Student Support Services to discuss visa and fee implications before lodging an application.

Higher degree by research students must contact the Graduate Research School for advice about approved leave and suspension of candidature.

Complete withdrawal from course

Student Rule 21; University Policy on: Withdrawal from a unit

Students who withdraw more than once from all units in which they are enrolled may not permitted to re-enrol in any course of the University without the special approval of the faculty concerned. Students in higher degrees by research must advise the Graduate Research School by completing a withdrawal form.

Procedure

Students (other than higher degree by research students) should complete the online Application for Discontinuation from their Course via studentConnect in accordance with the instructions on the online form.

Higher degree by research students should contact the Graduate Research School for assistance with this process. The Graduate Research School will lodge the withdrawal on the student's behalf for students in higher degrees by research. Students do not need to have approval to withdraw from their studies, but are required to advise the school of their intention to withdraw. Scholarship holders must advise the Graduate Research School immediately of their intention to withdraw.

When

Students in higher degrees by research may withdraw from a higher degree by research program at any time.

Students should refer to University-wide dates or withdrawing from enrolment to determine the effects of the date of withdrawal

Be aware that

A student may not automatically be permitted to enrol again at the same level or in the same field of study at UWA, once the withdrawal process has taken effect, without approval from the relevant faculty and/or the Graduate Research School (see 'Approved leave' above).

Students who are Australian citizens or permanent residents intending to withdraw should be aware that withdrawal from a higher degree by research program prior to completion may affect future eligibility for Commonwealth funding for a higher degree by research program.

International students must contact the International Student Advisor to discuss the implications of total withdrawal.

Further information

Contact Student Administration (Student Central), the relevant faculty office or the Graduate Research School.

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Re-enrolment—following total withdrawal from course

Student Rules 7, 20 and 21; University Policy on: Approved Leave

For information on re-enrolment following total withdrawal from a course, refer to the withdrawing from enrolment guidelines on the Current Students website.

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Incorrect enrolment

Students must ensure that their enrolment, as set out in the Current Enrolment Statement, is correct. If students believe that their enrolment is incorrect, either before or after an alteration has been made, they must contact the relevant faculty student office or the Graduate Research School) as soon as possible.

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Continuing education and audit

Student Rules 11 and 19; University Policy on: Credit transfer, advanced standing and recognition of prior learning

Although it is normally not possible for enrolled students to take units additional to the requirements of their degree programs, it is possible to take units via Access UWA on a fee-paying basis as an audit or continuing education student.1

Audit students attend lectures only, without attending tutorials, undertaking assignments or fulfilling any practical requirements Continuing education students attend lectures, tutorials, seminars, practical sessions etc., and undertake all forms of assessment.

1 See also Concurrent enrolment in a diploma, graduate diploma or coursework program for PhD students and Concurrent enrolment in coursework units.

Procedure

Visit Access UWA for information regarding the application process. Higher degree by research students must apply to the Graduate Research School.

Be aware that

The University may grant credit for units completed through continuing education provided that it does not exceed one-quarter of the total load of the course concerned. The decision to grant credit is at the discretion of the faculty student office.

Fees

Fees do apply for this program. Visit the Access UWA website for more information.

Further information

Contact Admissions on telephone 6488 2477 or via email on admissions@uwa.edu.au.

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Cross-institutional enrolment

Student Rule 11; University Policy on: Cross-institutional enrolment for students undertaking an award course at another institution in Australia

Students may be permitted to undertake studies on a cross-institutional basis at another post-secondary institution (host institution) for credit to their degree course at this University (home institution).

Procedure

In the first instance, approval must be obtained from the faculty student office and then from the institution at which the student seeks to enrol. Students should download a Cross-institutional Enrolment Approval form or obtain a hard copy from Student Administration (Student Central) or their faculty student office. Students enrolled in courses administered by the Graduate Research School must consult the Graduate Research School.

When

The closing date for applications is specified on the Current Students website. Students should allow ample time for the administrative processes of both UWA and the host institution to be completed.

Be aware that

Normally applications for cross-institutional enrolment at other universities in Western Australia are only approved in cases where an equivalent unit or program or specialised equipment is not available at this University.

Applications submitted after the advertised closing date may be subject to a late fee.

Further information

Contact Student Administration (Student Central), the relevant faculty office or the Graduate Research School.

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Student exchange and study abroad

Students may be permitted to study at an institution overseas for credit to their course at this University.

Procedure

Research students must discuss the arrangement with the relevant faculty or the Graduate Research School as appropriate.

Coursework students must first discuss the matter with their faculty student office. If approved, students should then submit an application online via Global Studio with the Global Learning Office,

When

Application dates can be found on the Student Exchange page on the Current Students website.

Be aware that

Students need to seek the approval of their faculty student office to ensure that the units taken are equivalent to units from the UWA course.

Students in courses administered by the Graduate Research School also require written approval from the Graduate Research School. A copy of this approval must be attached to the student exchange application. Contact a Candidature Officer at the Graduate Research School on 6488 2807 for further details.

Further information

Contact the Global Learning Office (Student Central), or the Graduate Research School or visit the student exchange web page.

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Course completion and graduation

Student Rule 42

Students should refer to the relevant course for details of units to be taken in order to fulfil the requirements of a course.

Refer to graduation for comprehensive information regarding application for graduation and graduation ceremonies.