UWA Handbook 2025

Doctor of Philosophy Rules

Terms used

In the rules that follow—

the Board means the Board of the Graduate Research School and includes any position to which the Board has delegated authority for a particular function.

a Graduate Research Program is a formal research training curriculum that has been approved by the Academic Council on the recommendation of the BOARD of the Graduate Research School. The curriculum includes the execution of a research project and preparation of a thesis, plus coursework, industry placement and/or other elements as may be appropriate.

head of school means a person appointed or acting in that capacity or the Graduate Research Coordinator of the school, Graduate Research Coordinators being designated academics who have been approved by the head of school and the Board to act on behalf of the head of school on matters pertaining to the Doctor of Philosophy (PhD);

higher degree by research means a postgraduate degree course for which at least two thirds of the student load is required as research;

a student and/or students means a student and/or students enrolled for the degree of Doctor of Philosophy;

upgrade refers to a change in course from a master's degree by research to a PhD with no break in enrolment except as permitted by an approved period of suspension and where the research undertaken by the student while enrolled for the master's degree will be continued in the PhD or modified to meet the requirements of a PhD;

downgrade refers to a change in course from a PhD to a master's degree by research with no break in enrolment except as permitted by an approved period of suspension and where the research undertaken by the student will be modified to meet the requirements of the master's degree by research;

internal student means a person undertaking study towards a higher degree by research who, except for approved periods, will conduct research and study towards the higher degree on a campus of the University for most or all of their period of candidature; and

external student means a person undertaking study towards a higher degree by research who, as a result of their location, cannot conduct research and study towards the higher degree on a campus of the University for most or all of their period of candidature.

Thesis means final research findings submitted as a typescript, a combination of published works and typescript, or a combination of creative outputs and a scholarly exegesis.

Applicability of the Student Rules, policies and procedures

1. The Student Rules, policies and procedures apply except as otherwise indicated in the rules for this course.

Academic Conduct and Research Integrity Unit

1.A(1) A student who enrols in this course for the first time irrespective of whether they have previously been enrolled in another course of the University, must undertake the Academic Conduct and Research Integrity unit  (the ACRI module) and complete within the first six months from the date of commencement in the course.

(2) A student who has not achieved a result of Ungraded Pass (UP) for the ACRI module when their progress status is assessed will not have made satisfactory progress even if they have met the other requirements for satisfactory progress in the rules for this course.

(3) A student who does not make satisfactory progress in terms of (2) is assigned the progress status of 'On Probation'.

Admission

2.(1) Subject to (2), to be provisionally accepted by the Board into the course for the degree of Doctor of Philosophy, an applicant must demonstrate that they have fulfilled the requirements of the University Policy on: Adequate Research Preparation and any other requirements for admission of the University, and—

(a) have a bachelor's degree of this University or a qualification recognised by the Board as equivalent;

or

(b)(i) have previously undertaken work, which in the Board's opinion is of a sufficiently high standard, towards a higher degree by research in this or another approved institution but not have submitted it for any degree. This includes former students who may have previously exceeded the normal duration of their course; and

(ii) have completed and had approved by the Board, on the recommendation of the supervisor and the head of school, a PhD research proposal;

or

(c) have the degree of bachelor of this University or have a qualification recognised by the Board as equivalent, and have since graduation completed at a satisfactory level a Higher Degree by Research Preliminary Program, or equivalent as determined by the board, in the subject area in which research is to be undertaken.

(2) A student who wishes to undertake a PhD in a field of creative practice must, in addition to satisfying the requirements of (1)(a), (b) or (c), submit evidence of creative works, for example by production of a portfolio of creative writing, moving image, performance, other arts or design work , or a combination of creative outputs (published or unpublished).

Recognition of qualifications completed at institutions other than this University

3.(1) The Board may recognise a qualification completed at another tertiary institution as being equivalent to one completed at this University.

(2) A person who wishes to have a qualification that they have completed at another tertiary institution recognised as equivalent to one completed at this University must provide satisfactory evidence of the work completed for the qualification.

General requirements for application and eligibility

4. Unless the Board permits otherwise in exceptional circumstances, a person whose work for a higher degree at this or another institution is under examination at the time of application for admission is not permitted to enrol for the Doctor of Philosophy or any associated preliminary program of study until that examination has been completed and the final results have been provided to the Board.

English language competency requirements

5. The Board may require an applicant to demonstrate satisfactory performance, as prescribed by the Academic Board, in an approved test of English before being admitted to the University.

Enrolment

6.(1) Unless the Board permits otherwise, a student must be enrolled each year until all examinable components of their program have been submitted for examination.

(2) The Board, having considered the recommendation of the relevant head of school referred to in Rule 19(2), may refuse approval for enrolment.

7. Except when specific combined courses have been formally approved, a student is not permitted to enrol simultaneously—

(a) in a course leading to a formal qualification at another institution; or

(b) in an undergraduate or honours program at this University.

8.(1) The Board, on written application, may permit a student to enrol in specified coursework units up to a maximum value of 24 points concurrently with the Doctor of Philosophy if it considers the specified coursework units to be necessary for successful completion of the degree program.

(2) A student for whom enrolment in coursework units to a value greater than 24 points is recommended at the time of application is required to complete these units either as part of an approved preliminary course or through Continuing Education before enrolment in the Doctor of Philosophy.

Concurrent enrolment in coursework units

9. Unless otherwise approved by the Board in exceptional circumstances, a student is not permitted to enrol, as part of the degree, in more than 24 points of undergraduate or postgraduate units.

10.(1) A student may, with the approval of the Board and the appropriate school, enrol concurrently in a micro-credential, certificate, diploma or other coursework program at this University provided that—

(a) following a written application from the student, the name of the concurrent program is submitted through the supervisor and the head of school to the Board for approval;

(b) the concurrent program is not one for which the University receives Commonwealth Government funding; and

(c) tuition fees for the concurrent program are in addition to any tuition fees for the Doctor of
Philosophy and are not covered by tuition fee scholarships awarded by the University for the Doctor of Philosophy.  

(2) A student enrolled in a concurrent program who wishes to continue with the Doctor of Philosophy may be required to withdraw or suspend enrolment in the concurrent program if they do not make satisfactory progress in the course for the Doctor of Philosophy annually.

(3) Unless the Board, in recognition of exceptional circumstances, approves otherwise, a student must not be enrolled in a concurrent program during the year in which they indicate they will be submitting a thesis for the degree of Doctor of Philosophy.

(4) Unless the Board, in recognition of exceptional circumstances, approves otherwise, suspensions and extension of candidature are not granted for reasons connected with concurrent enrolment.

(5) The Board does not grant a reduction of the time limit for the degree of Doctor of Philosophy on the basis of work completed during a concurrent enrolment.

Prior candidature and time limits

11. Except as otherwise provided by the Board, for a student who commences a course for the Doctor of Philosophy at this institution on the basis of an equivalent course in another institution, or for a student who upgrades, downgrades or changes to another course at the same level—

(a) the minimum period of enrolment is that prescribed for the course into which the student has changed; and

(b) the maximum time limit for completion of the course is reduced by the period of enrolment in the course from which the student has changed.

Enrolment type

12.(1) Students are enrolled as either full-time (1.0 FTE) or part-time (0.5 FTE).
(2) Students who are enrolled full-time are expected to work on their research at least 30 hours per
week.
(3) Students who are enrolled part-time are expected to work on their research at least 15 hours per week.

Internal and external candidature

13.(1) Except as set out in (2), students are normally enrolled as internal students.

(2) The Board, on the recommendation of the appropriate head of school, may accept as an external student a student who, in its opinion, is substantially free to pursue a course of supervised research and advanced study provided that—

(a) the student fulfils the requirement to work within the appropriate University school for a period or periods to be determined by the Board which, during the total period of enrolment, must normally amount to no less than 13 weeks; and

(b) suitable internal and external supervision and arrangements for access to facilities and resources, if required, have been arranged and approved by the Board.

(3) If appropriate electronic or other methods of remote supervision have been arranged and approved by the Board, the requirement for appropriate external supervision may be waived.

Changes to terms of candidature

14.(1) The approval of the Board is required for any change to the terms of candidature approved at the time of first enrolment for the Doctor of Philosophy.
(2) Changes between full-time and part-time enrolment will normally be approved only for full teaching periods. That is, a student may not change enrolment part-way through a teaching period other than in exceptional circumstances outside the student’s control.
(3) For the operation of 14 (2), exceptional circumstances do not include employment commitments.

Course content

15. A PhD thesis must be a substantial and original contribution to scholarship, for example through the discovery of knowledge, the formulation of theories or the innovative re-interpretation of known data and established ideas.

16.(1) A student must submit a thesis after the completion of a course of supervised research and advanced study in a subject or subjects approved by the Board.

(2) The course of supervised research and advanced study may include—

(a) courses, lectures, seminars and other work as the supervisor and head of school concerned directs; and

(b) studies and investigations culminating in such reports as the supervisor(s) direct(s).

(3) On the recommendation of the appropriate head of school and supervisor, the Board may prescribe study additional to the requirements of (2).

17. A student must provide particulars of the progress and results of the research to the supervisor(s)from time to time and whenever requested.

Research proposal

18.(1) A student, other than one upgrading from a master's degree by research (by thesis) course, must provide a research proposal to the Board for approval, through the appropriate head of school and supervisor(s), within six months from the date of first enrolment for the course if enrolment is full-time, 12 months part-time or the equivalent as determined by the Board if the enrolment is part-time or a mixture of full- and part-time.

(2)  the research proposal must include the research question, the methodological approach with rationale, and the nature of the research output.  For a thesis including creative work the Research Proposal will explain the relationship between the creative work and the exegesis.

Annual report

19.(1) A student must provide an annual progress report, through the appropriate head of school and supervisor(s), in accordance with procedures determined by the Board.

(2) The report provided by a student must be forwarded by the head of school to the Board with a recommendation on whether the student should be permitted to re-enrol.

Confirmation of candidature

20.(1) Confirmation of candidature is subject to the student completing certain agreed tasks within an agreed timeline.

(2) The tasks to be completed by the student and the timeline within which they must be completed must be agreed in writing by the student, their supervisors and the relevant head(s) of school(s) and require the approval of the Board.

(3) Except as set out in (4), a student must include an outline of the agreed tasks with the research proposal submitted in accordance with Rule 18.

(4) For students transferring or upgrading from another course, or transferring from another university, or transferring enrolment between schools, an agreed list of tasks and a timeline for completing them is determined at the time of transfer.

(5) Students who have been enrolled full-time with no periods of approved leave (suspension of candidature) are normally required to complete all agreed tasks by the date for submission of the first annual progress report.

(6) Students who have been enrolled part-time or who have had a period of approved leave (suspension of candidature) are normally required to complete all agreed tasks at least by the date for submission of the second annual progress report.

(7) A report detailing the agreed tasks that have been completed satisfactorily, signed by the student, the supervisor(s) and the relevant head(s) of school(s), must be included with the relevant annual progress report.

(8) If the student completes all agreed tasks satisfactorily by the agreed time, candidature is confirmed by the Board.

(9) If the student does not complete all agreed tasks satisfactorily by the agreed time, candidature is terminated by the Board unless—

(a) the student is granted an extension of time in accordance with (10); or

(b) the student has been permitted to downgrade candidature to the master's degree by research by thesis in accordance with Rule 30.

(10) The Board, in consultation with the relevant head(s) of school(s), may grant the student an extension of three months full-time equivalent in which to complete the agreed tasks.

(11) A student who has been granted an extension of time in accordance with (10) is required to submit an interim report certifying that the agreed tasks have been completed.

(12) If a student who has been granted an extension of time in accordance with (10) completes the agreed tasks satisfactorily by the end of the period of extension, candidature is confirmed.

(13) If a student who has been granted an extension of time in accordance with (10) does not complete the agreed tasks by the end of the period of extension and, in the opinion of the Board, there are no exceptional circumstances, the Board, in consultation with the relevant head(s) of school(s), terminates the candidature.

Satisfactory Progress

21. A student must provide particulars of the progress and results of the research and other agreed tasks to their supervisors from time to time and whenever requested.

22. A student will be deemed to be making satisfactory progress when, in the assessment of their supervisors and Graduate Research Coordinator, they have—

(a) submitted a satisfactory Research Proposal within the agreed time;

(b) continued to complete sufficient work, at a satisfactory standard, within agreed times; and

(c) continued to submit reports and other requirements, at a satisfactory standard, within agreed times.

23. When a student's supervisors and Graduate Research Coordinator assess that a student is not making satisfactory progress they will inform the Graduate Research School. The Graduate Research School will—

(a) inform the student in writing that they are deemed as being at risk of not meeting the course requirements for continuation; and

(b) request that in three months the student submits an Interim Report addressing the specific concerns raised by the supervisors and Graduate Research Coordinator.

24. On receipt of the Interim Report the Graduate Research School will determine whether the student's candidature in the PhD can continue.

Approved leave (suspension of candidature) and extension

25.(1) The Board, on written application, may grant a period of approved leave, called a suspension of candidature.

(2) Unless the Board permits otherwise in recognition of exceptional circumstances outside the
student’s control, the maximum suspension during a student’s candidature is one year, irrespective of whether the student has been enrolled full-time or part-time.
(3) Periods of suspension will normally be approved only for full teaching periods. That is, a student may not commence or end a period of suspension part-way through a teaching period other than in exceptional circumstances outside the student’s control;
(4) Periods of suspension are not normally approved while a student is on extension of candidature;
(5) In no circumstances will a period of suspension be approved for less than one month.
(6) For the operation of Rule 25 exceptional circumstances do not include employment commitments.

26. In addition to the one-year maximum period of suspension of candidature provided for in Rule 25, the Board may, on written application, permit during the course of candidature either—

(a) up to 12 months' leave for pregnancy and childbirth, for each pregnancy; or

(b) up to 12 months' parental leave for the primary carer of a child or children.

27. The Board, in recognition of exceptional circumstances, may approve an extension not exceeding one year to the maximum period of candidature for the Doctor of Philosophy as set out in these Rules.

28. Periods of leave granted under Rule 25 or Rule 26 are not counted for the purposes of calculating the time limit for the Doctor of Philosophy.

Minimum and maximum time limits

29.(1) Subject to Rule 11, unless otherwise approved by the Board the minimum period of enrolment is three years full-time equivalent.

(2) Unless the Board, in recognition of exceptional circumstances, grants an extension of time, a full-time student must submit the thesis within four years full-time equivalent from the date of first enrolment for the degree, or the equivalent as determined by the Board if the enrolment is part-time or a mixture of full- and part-time.

Transfer of candidature

30. The Board, on the recommendation of the head of school concerned, may permit a student in the course for the degree of Doctor of Philosophy at this institution to downgrade candidature to the master's degree by research by thesis.

Termination of candidature

31.(1) Unless otherwise approved by the Board, if a student's thesis is not submitted within the time limits specified in these Rules, candidature is terminated automatically.

Intellectual property, confidentiality

32. If a student's thesis or other work contains material of the kind described in Rule 35, or if the student has obligations to a third party as outlined in that rule, a student must notify the Board in writing, allowing sufficient time for the Board to comply with Rule 33.

33. Upon written application by a student or by an interested party prior to the lodgement of a thesis or other work, the Board, after consultation with the student, the Deputy Vice-Chancellor (Research) and others where appropriate, may restrict access to the thesis or other work for a period of time not normally exceeding two years from the date that it is classified as Passed.

34. The Board may recommend that a student be granted permission to include in an appendix to a thesis or other work material that is essential to the thesis or work but which may not be available for general inspection for a period not normally exceeding two years from the date that the thesis or work is classified as Passed.

35.(1) The restriction on access referred to in Rules 33 and 34 normally apply only if the thesis or other work contains confidential material, or if it was a condition imposed by the owner of private records and material used by the student, or if the student was in an employment or other contract relationship with a third party that made the restriction a condition of the contract.

(2) In exceptional circumstances and after consultation with the student, the Deputy Vice-Chancellor (Research) and others where appropriate, the Board may, for reasons other than those outlined in (1), restrict access to the thesis or other work for a period not normally exceeding two years from the date that the thesis or work is passed.

36. Subject to Rule 37, during a period of restricted access approved by the Board, a person will be granted access to the thesis or other work or to the appendix only with the written consent of the student and the Deputy Vice-Chancellor (Research).

37. The examiners of a thesis or other work and the Board must have access to the thesis or work and any appendix to it for the purposes of any examination, re-examination or classification.

38. A person authorised to examine or consult a thesis or other work or an appendix to a thesis or other work in terms of Rule 36 or 37 is required to sign a prior undertaking of confidentiality.

Content and format of a thesis

39. A thesis must be in English unless the Board has approved otherwise.

40.(1) Material that has been presented for a degree in this or another university must not be submitted as a student's thesis but, if clearly indicated, may be incorporated in it.

(2) The sources from which a student's information is derived, the extent to which the work of others has been used and to which the assistance of individuals, associations or institutions has been obtained, must be acknowledged generally in a preface or introduction, specifically in notes, a bibliography or appendices, and must be, throughout the thesis, shown clearly and fully by appropriate references.

(3) The portion of material presented for examination claimed as original must be indicated in the thesis.

41.(1)(a) Subject to (b) a thesis may be presented in the form of a typescript, a published book or a paper or series of papers which have been published in refereed journals.

(b) If a student has been approved on admission or in the Research Proposal to submit a thesis by creative practice, the submission may include major creative work in the form of written work, including literary forms and scripts, music composition, performance, sound installation, prototype or software, exhibition of visual art or design, or other visual work.  The creative work must be presented in a form that could be transmitted electronically to and reasonably accessed by examiners. The creative work will be accompanied by a scholarly exegesis.

(c) A thesis may be structured in any of a range of ways, including, but not limited to: a monograph; a paper or series of papers suitable for publication in scholarly journals; or a combination of published and unpublished work.

(d) Work that has been published may be presented in the format in which it was published or with the formatting adjusted for consistency.

(2) If any of the items submitted in terms of (1) have been jointly authored—

(a) the work done by the student must be clearly indicated and certified as such by the co-authors; 

(b) the co-authors must certify that they agree to the inclusion in the thesis of work of which they are joint authors; and

(c) A student can only include a co-authored work (a published paper, a manuscript or other published work) in their thesis in its entirety if they have made a substantial and significant contribution to the work.

(3) Work of which the student is sole or joint author may be submitted as an appendix in support of the thesis, but, in the case of joint authorship, the work done by the student must be clearly indicated.

(4) If a series of papers is presented, there must be a full explanatory introduction and a general discussion at the end to link the separate papers and to place them in the context of the established body of knowledge.

(5) If detailed data and descriptions of methods are not otherwise given, they must be included as appendices.

(6) If, with the approval of the Board, the thesis includes creative work and scholarly exegesis, the two parts must be strongly connected, and the exegesis must demonstrate mastery of the conceptual, critical and scholarly skills associated with PhD research and establish the creative work as a substantial and original contribution to knowledge.

42. A thesis must include a summary of approximately 250 words.

43.The thesis must be presented in a form that could be transmitted electronically to and reasonably accessed by examiners.

Word limits

44.(1) A thesis or exegesis for the degree of Doctor of Philosophy, normally must not exceed 100,000 words , including footnotes but excluding words in tables, maps, endnotes, bibliographies, appendices and any other illustrative matter.

(a) Students preparing theses or exegesis for the Doctor of Philosophy are encouraged to prepare theses of no more than 80,000 words , notwithstanding that they may submit theses of up to 100,000 words without the requirement to seek special approval.

(2) An exegesis submitted as part of a thesis for the degree of Doctor of Philosophy with a Creative Practice component must be no less than 20 000 words, including footnotes but excluding words in tables, maps, endnotes, bibliographies, appendices and any other illustrative matter

(3) If it appears that a thesis is likely to exceed the word limit specified and the Graduate Research Coordinator/head of school concerned judges that there are good reasons for this, the Graduate Research Coordinator/head of school must submit a written case for approval of a thesis exceeding the standard limit for the consideration of the Board.

Submission of a thesis for examination

45.(1) A student submitting a thesis for examination must submit relevant information as directed by the Graduate Research School and must observe any guidelines set down by the Board regarding the preparation and subsequent disposal of the thesis.

(2) A thesis submitted for examination must be accompanied by a declaration signed by the student that—

(a) all sources are acknowledged; and

(b) the thesis has not previously been accepted for any other degree in this or another institution; and

(c) the thesis has been substantially accomplished during enrolment in the degree; and

(d) except in the case of jointly authored work (see Rule 41), the thesis is wholly the student's own composition.

(3) Except as set out in (4), a thesis submitted for examination must be accompanied by certification from the supervisor(s) and head(s) of school and approved by the Board that the form and content of the thesis are suitable for examination.

(4) The Board may, in exceptional circumstances, accept for examination a thesis without the certification of the supervisor(s) and/or the head of school and may, after an examination is complete, notify the examiner(s) that the thesis was submitted without school support.

46. After having regard to the recommendation of the head of school, the Board may permit a student who has completed a thesis for the degree of Doctor of Philosophy, which is considered by the Board following consultation with the supervisor(s) and the head of school concerned to be unsuitable for submission for the award of that degree, to submit the thesis for examination for the award of the degree of Master of Philosophy, although the student has at no time been enrolled for that degree.

47. A student must submit for examination an electronic copy of the thesis in a form directed by the Graduate Research School and must comply with any guidelines set down by the Board at the time of submission of the thesis.

48. In exceptional circumstances a student may be asked by the Graduate Research School to provide printed copies of a thesis or exegesis in temporary binding and a physical copy or record of any creative artefact included in the thesis.

49. Except in exceptional circumstances and with the permission of the Board, a student is not permitted to withdraw, alter or add to a thesis or work after it has been submitted for examination.

50. The submission of a thesis for examination will be regarded as the end of the formal period of enrolment.

Lodgement of final version following classification

51.(1) When a thesis has been classified as Passed, the student must, after completing any corrections required, submit to the Graduate Research School an updated electronic copy of the thesis.

(2) The format of the copies submitted under (1) must comply with detailed specifications laid down by the University Librarian.

(3) Unless otherwise approved by the Board, after a thesis submitted for the Doctor of Philosophy has been classified as Passed, the Graduate Research School submits the electronic copy of the thesis and any related artefacts to the Library which must make reasonable efforts to convert the electronic copy into a digital format suitable for inclusion in the University's Digital Thesis Repository.

52. After a thesis has been classified, its examiners are normally invited to keep their copies of the thesis.

Nomination and appointment of examiners and examination

53. Prior to the submission of a thesis the appropriate head of school and supervisor(s) must submit to the Board the names of three examiners and a reserve fourth examiner.

54.(1) Except as set out in (2), the Board, following submission of a thesis for examination, must appoint three examiners who must not be current employees of The University of Western Australia and of whom two must be external to the State of Western Australia.

(2) In exceptional circumstances the Board may approve arrangements other than those prescribed in (1).

55. A person who has supervised a student for a higher degree program at this or another institution must not be appointed as an examiner for that student's thesis or work.

56.(1) For a thesis submitted in accordance with the provisions of Rule 45(3), the appropriate head of school, prior to submitting names of examiners to the Board for approval, is required to informally invite the nominated examiners for the thesis and ensure their willingness and availability to examine within the timeframe for examination determined by the Board, which may seek such other advice as it thinks desirable, including a detailed report from the student's supervisor(s). The nominated examiners must be advised that the thesis will be sent electronically for examination unless specifically requests for a temporary bound copy.

(2) For a thesis submitted in accordance with the provisions of Rule 45(4), the appointment of examiners is undertaken by the Board which seeks advice as it thinks necessary and/or desirable.

57.(1) The names of examiners are not withheld from students.

(2) Students, supervisors and heads of school must not discuss any aspect of an examination with examiners during the examination process.

58.(1) Except as set out in (2), examiners must not, before submitting their independent reports, consult or otherwise communicate with each other or anyone connected with the preparation of the thesis.

(2) The Board may ask examiners to consult or otherwise communicate with each other before, or after, receipt of their individual reports.

59. Before a thesis is classified, the Board may require a student to—

(a) sit a written examination about aspects of the thesis; and/or

(b) undertake an oral examination by video-conferencing, teleconferencing or any other mode of communication approved by the Board about aspects of the thesis.

(c). Present part of their research by means of an exhibition, performance, literary work or visual artefacts

60. To classify a thesis, the Board may require a student and/or supervisor, after submission of a thesis and before or after receipt of examiners' reports, to provide it with further information, and/or comment and explanation concerning any aspect of the thesis.

Classification of theses

61.(1) Subject to (4), the Board, after considering all reports on a thesis submitted for examination, classifies the thesis as Passed with no requirement for revision, Passed subject to minor revision, Passed subject to substantive amendments (and subject to submission of a detailed report on amendments for consideration by the Board of the Graduate Research School), Resubmit or Failed.

(2) A thesis classified as Passed subject to revision, once the required revisions have been carried out to the satisfaction of the Board, is classified as Passed.

(3) The Board may classify a thesis which has been Passed with no requirement for revision as Passed.

(4) The Board may, after considering all reports on a thesis submitted for the degree of Doctor of Philosophy classify the thesis as Passed for the award of the degree of master with no requirement for revision.

62.(1)A student whose thesis or work is classified as Passed with no requirement for revision is expected to submit the final version of their thesis and associated paperwork within one month, and must do so within three months, of the date of notification of classification.

(2) A student whose thesis or work is classified as Passed subject to revision must complete the revisions within three months of the date of notification of classification. Requests for extension of this time must be submitted to the Graduate Research School through the supervisors and Graduate Research Coordinator.

63. If the Board classifies a thesis submitted for the award of the degree of Doctor of Philosophy as Passed for the award of the degree of master with no requirement for revision—

(a) the student is qualified for the award of the appropriate degree of master, although they have at no time been enrolled for that degree; and

(b) the Board records a course result of 'Master's Degree Awarded' and arrange for details of the degree for which the student has qualified to be entered on the academic record.

64. In the case of degree courses which have examinable work in addition to a thesis, the final classification of the degree program is based on the outcome of the examination of all components of the program and is made by the Board having regard, if appropriate, to the recommendation of the relevant head of school.

Resubmission

65.(1) The Board must not classify a thesis as Resubmit unless, having considered the examiners' reports and any other relevant information, it agrees that the thesis shows some merit and may, by a specified amount of further work under approved supervision, be sufficiently improved for re-submission.

(2) If the Board classifies a thesis as Resubmit, it must inform the student of the further work which is required before it may be resubmitted.

(3) A student whose thesis is classified as Resubmit must—

(a) resubmit the thesis for examination within one calendar year of the date of notification of classification; and

(b) submit with the thesis a detailed report, signed by the supervisor and head of school; and

(c) re-enrol and remain enrolled until the thesis is resubmitted for examination.

(4) At the discretion of the Board the resubmitted thesis and the report on the revisions are submitted to—

(a) two of the original examiners of the thesis; or

(b) one of the original examiners of the thesis and a new examiner; or

(c) at least two new examiners.

(5) In the event that one of the examiners fails to submit their report within a reasonable time the
Board may, at its discretion, either classify the thesis on the basis of the single report received or
appoint an additional examiner.

(6) Examiners of a resubmitted thesis are invited to recommend one of the following to the Board: Pass with no requirement for further correction; Pass after minor typographical errors have been corrected; or Fail.

66. A resubmitted thesis must, after examination, be classified as Passed, Passed for the award of Master or Failed.

Additional provisions for the degree of Doctor of Philosophy (joint/double-badged)

67. With the support of the supervisor through the head of school a student may apply to the Board to enrol in a joint/double-badged PhD with an approved international partner institution.

68. Before an application is given final approval by the Board, a joint/double-badged PhD agreement must be drawn up between the two participating institutions giving particular details of the arrangements pertaining to candidature including terms of candidature, examination, annual reporting requirements (including definitions of satisfactory progress), research proposal submission, intellectual property, animal and human ethics approvals.

69. Unless otherwise set out below or in a specific joint/double-badged PhD agreement—

(a) the Doctor of Philosophy Rules apply to joint/double-badged PhD programs;

(b) the regulations and conditions governing scholarships and awards apply to joint/double-badged PhD programs;

(c) a student enrolled in a joint/double-badged PhD program is required to work within the appropriate school of this University for 30 per cent of the total maximum time limit for the PhD program as set out in the joint/double-badged PhD agreement.

70. Unless otherwise approved by the Board, a person for whom a joint/double-badged PhD agreement is being negotiated is not permitted to commence work towards the proposed joint/double-badged program until the agreement has been approved by the Board.

71.(1) Subject to (2), a student enrolled for the degree of Doctor of Philosophy may transfer into a joint/double-badged PhD with full credit for work completed during the course for the PhD of this University.

(2) Except in exceptional circumstances and with the approval of the Board, a student is not permitted to transfer into a joint/double-badged PhD if they have been enrolled in their current course for more than half of the maximum period of candidature.

(3) A student enrolled in a joint/double-badged PhD may transfer into a PhD at the University with full credit for work completed during the joint/double-badged PhD course.

72. When submitting a thesis for examination a student must provide to each institution an abstract in the language in which a thesis is normally written at that institution.

73. There is one examination process which is set out in the Joint/Double-badged PhD Agreement and both institutions are bound by the outcome.

74. Each student involved in a joint/double-badged PhD program is provided with a copy of the Joint/Double-badged PhD Agreement.

Additional provisions for Approved Graduate Research Programs

75. A Graduate Research Program may be approved by the Academic Council on the advice of the Board of the Graduate Research School. Approval will require endorsement by the Board of the Graduate Research School and the Academic Council of -

(a) details of the curriculum particular to the Graduate Research program;and

(b) any variations to the Doctor of Philosophy Rules required by the program.

76. A school wishing to develop a Graduate Research Program should first discuss the matter with the Dean of the Graduate Research School and submit a formal proposal for consideration by the Board of the Graduate Research School.

77. Variations to the Doctor of Philosophy Rules that may be approved by the Board of the Graduate research School relate to:

(a) for admission, additional qualifications and experience pertinent to the field of research

(b) timing of the research proposal submission and confirmation of candidature

(c) mandating approved coursework units, and/or external placements, and/or professional development activities

(d) imposing restrictions on part time enrolment and period of suspension during candidature

78. Any and all variations from these rules must be clearly defined in the Program description available to prospective students.

Provisions for the Biozone PhD Program

79.(1) Unless otherwise set out below:

(a) the Doctor of Philosophy Rules apply to the Biozone PhD Program;

(b) the regulations and conditions governing scholarships and awards apply to the Biozone PhD Program;

(2) Approval for entry to the Biozone PhD Program is by the Graduate Research School on recommendation of the Biozone PhD Program Selection Panel.

(3) A student enrolled in the Biozone PhD Program must be enrolled full-time for the first year of study. Part time enrolment may be approved in subsequent years on recommendation of the supervisors and Graduate Research Coordinator, subject to any relevant scholarship conditions.

(4) A student enrolled in the Biozone PhD Program must provide a research proposal to the Board for approval, through the appropriate head of school and supervisor(s), within 12 months from the date of first enrolment for the course.

(5) A student enrolled in the Biozone PhD Program will undertake approved coursework units, external placement and professional development activities.