UWA Handbook 2017

Rules

Student Rules

The Student Rules set out below must be read in conjunction with the University’s policies and procedures.

Part 1—Preliminary

1. Title

These rules are the Student Rules.

2. Terms used

In these rules unless the context suggests otherwise

academic misconduct means conduct that may compromise or defeat the purpose of academic assessment and includes, but is not limited to, conduct such as:

(a) collusion;

(b) inappropriate collaboration;

(c) plagiarism;

(d) misrepresenting or fabricating data or results or other assessable work;

(e) inappropriate sourcing or collection of electronic data;

(f) breaching the rules that apply to the conduct of an examination in a way that may compromise or defeat the purpose of the examination.

academic penalty, in relation to a unit from which a student withdraws, means a failing grade awarded to the student in respect of the unit

amenities and services fee means the fee referred to in the University of Western Australia Act 1911, section 28A

another institution means a tertiary institution or other place of learning other than the University

approved fee or charge means a fee or charge not otherwise referred to in these rules that is approved by the Vice-Chancellor and published by the University

course means a plan of study that a student must successfully undertake before qualifying for a degree, diploma or certificate of the University

central examination period means the period of at least two weeks following each semester or other teaching period that is designated for the conduct of examinations, including supplementary and deferred examinations

Commonwealth-supported student has the meaning given in the Higher Education Support Act 2003, section 36–5

co-requisite major, in relation to a nominated major, means a major that

(a) must be undertaken at the same time as the nominated major is undertaken; or

(b) must have been successfully undertaken before the nominated major is undertaken.

co-requisite unit, in relation to another unit, means a unit that—

(a) must be undertaken at the same time as the other unit is undertaken; or

(b) must have been successfully undertaken before the other unit is undertaken.

cross-institutional enrolment means an enrolment at the University by a student for the purpose of gaining credit towards an award course being undertaken by the student at another institution in Australia;

cross-institutional Commonwealth-supported student means a Commonwealth-supported student who is studying at the University on a temporary basis to obtain credit towards a course in which the student is enrolled at another institution in Australia

exempt student means a student who is exempt from paying the amenities and services fee in accordance with Statute No. 20

HES Act means the Higher Education Support Act 2003 (Commonwealth)

incompatible major, in relation to another major means a major of which the content is substantially similar to the content of the other major and which must not be undertaken—

(a) at the same time as the other major is undertaken; or

(b) if the other major has been successfully undertaken.

incompatible unit, in relation to another unit, means a unit the content of which is substantially similar to the content of the other unit and which must not be undertaken—

(a) at the same time as the other unit is undertaken; or

(b) if the other unit has been successfully undertaken and is being credited to the student's current course.

international student means a student who is not an Australian citizen, a permanent resident of Australia or a New Zealand citizen

major means either a single major or a double major undertaken by a student in an undergraduate degree course

nominated major means a major nominated by a student in their course

non-award studies means one or more units that a student undertakes at the University otherwise than as part of a course

prerequisite unit, in relation to another unit, means a unit that must be successfully undertaken before the other unit may be undertaken

relevant faculty or board means the faculty or board responsible for administering the student's course and includes a position or body of people with authority to carry out the function concerned

student contribution amount refers to an amount payable by a student in relation to a unit and has the meaning given in the Higher Education Support Act 2003, section 93–5

student exchange program means a formal agreement between the University and an institution outside Australia that enables—

(a) students enrolled at the University to gain credit towards their course by studying at the other institution; and

(b) students enrolled at the other institution to gain credit towards their course at that institution by studying at the University.

teaching period means a scheduled duration, within an academic year, in which a unit of study is offered and includes approved non-teaching study breaks, pre-examination study breaks and examination periods

tuition fee means a tuition fee referred to in Rule 23

University working day means a weekday other than one that is specified by the University as a University holiday

visiting student means a student enrolled in non-award studies but does not include a cross-institutional Commonwealth-supported student

3. Application of rules to students enrolled in non-award studies

These rules apply to a student who takes a unit as part of non-award studies unless the student is taking the unit on an audit basis through University Extension.

4. Waiver or modification of rules in exceptional circumstances

The relevant faculty or board may waive or modify the operation of these rules in a particular case if the relevant faculty or board considers that it is necessary or desirable to do so because of exceptional circumstances.

Part 2—Admission and enrolment

Division 1—General requirements relating to admission and enrolment

5. Applying for admission, re-admission and enrolment

(1) Before first enrolling in a course, a person must have applied for, and been granted, admission to the University.

(2) Before first enrolling in non-award studies, a person must have applied for, and been granted, permission to enrol in those studies.

(3) A person who has been classed as having discontinued their course must apply for, and be granted, re-admission to the University before re-enrolling in a course.

(4) A person must apply for admission or re-admission to the University, or for permission to enrol in non-award studies, by the relevant dates, and in the manner, published by the University.

6. Offer of admission or re-admission

(1) An offer of admission or re-admission to the University is valid only if the offer is made by the Registrar.

(2) An offer of admission or re-admission made to a person may require the person to provide documents, or fulfil other requirements or conditions, as specified in the offer.

(3) The Registrar may withdraw or refuse to confirm an offer of admission or re-admission made to a person and reject the person's enrolment if

(a) the person fails to provide documents or to fulfil enrolment or other requirements or conditions specified in the offer of admission by the required date; or

(b) the offer of admission or re-admission was made as the result of the provision of incomplete or inaccurate information by or on behalf of the person.

7. Enrolment responsibilities and procedures

(1) A person who has been granted permission to enrol in a course of the University or in non-award studies is responsible for enrolling and, where relevant, re-enrolling.

Note: Rule 21(3) deals with a student's failure to re-enrol and the cancellation of their enrolment.

(2) A student must ensure that their enrolment record is accurate and must rectify any identified discrepancies in that record that relate to their enrolment.

(3) To complete a valid enrolment, a person must submit an enrolment

(a) unless (4) applies, by the relevant closing date; and

(b) in the manner, and with the required information and payment of any required fees, as specified by the Registrar.

(4) A person may apply to enrol after the relevant closing date.

(5) A person who is permitted to enrol after the relevant closing date must pay a late fee unless (6) applies.

(6) A person may have the late fee waived by the Registrar because of exceptional circumstances.

(7) A person enrolling in non-award studies only must do so in accordance with their approved enrolment details.

(8) A person enrolling in either a course of the University or non-award studies must sign a declaration acknowledging that they are subject to all laws, relevant to them including the statutes, by-laws, regulations, rules and policies of the University.

Note: The Charter of Student Rights and Responsibilities (UP07/132) includes the following provision:
1.2(d) Every student has the responsibility to make themselves aware of and comply with statutes, regulations, rules and policies of the University which apply to them.

8. Personal information

(1) A student must provide information, including their full name, address for correspondence and other contact details, as required by the University for purposes such as record keeping, compiling statistical information and complying with State or Commonwealth legislation.

(2) A student who changes their name or other relevant personal information after admission to the University must inform the University in writing accordingly.

(3) A student who changes their name must provide the University with original or certified copies of any relevant documents, such as a birth certificate, marriage certificate or other change of name documents.

Note: A student's name recorded by the University at the time results are officially released for the last period of their enrolment is the name used by the University for the purposes of the student's graduation.

Division 2—Enrolment

9. Addition of a unit to an enrolment

(1) This rule applies to a student who is permitted by the rules that apply to their course to add a unit to their enrolment in a teaching period.

(2) If this rule applies to a student, the student may add the unit to their enrolment

(a) no later than the relevant addition date set out in Schedule 1: Dates (changing enrolment); or

(b) after the relevant addition date, if

(i) the student pays the relevant administrative charge set out in Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate); and

(ii) the student satisfies the relevant faculty or board that exceptional circumstances exist that justify the addition of the unit; and

(iii) the relevant faculty or board agrees to the addition of the unit.

Note: The HES Act census date applies to Commonwealth-supported students in relation to the addition of units.

10. Repeating units

(1) Unless the relevant faculty or board decides that there are sound academic reasons for a student to do so, the student must not enrol in a unit with the same content, or substantially the same content, as the content of a unit that they have previously passed or had credited towards their course.

(2) If a student is permitted to repeat a unit, the unit is credited only once towards their course.

11. Non-award enrolments

Except in the case of—

(a) an enrolment under a student exchange program; or

(b) a cross-institutional enrolment; or

(c) an enrolment involving exceptional circumstances approved by the Registrar and the relevant faculty, a student proposing to enrol in a unit on a non-award basis must apply to UWA Admissions Office to take the unit on a continuing education or audit basis.

12. Withdrawal from a unit

(1) (2) applies to a student who is permitted by the rules that apply to their course to withdraw from enrolment in a unit.

(2) A student may withdraw from enrolment in the unit

(a) without academic penalty—if the withdrawal is no later than the relevant withdrawal date set out in Schedule 1: Dates (changing enrolment); or

(b) subject to (3), with academic penalty—if the withdrawal is after the relevant withdrawal date set out in Schedule 1: Dates (changing enrolment) and no later than the last day of the teaching period for the unit.

(3) A student may withdraw from enrolment in a unit without academic penalty in the period described in (2)(b) if the student satisfies the relevant faculty or board that there are extreme mitigating circumstances.

(4) Subject to (5), a student cannot withdraw from enrolment in a unit after the last day of the teaching period for the unit.

(5) A student may withdraw from enrolment in a unit after the last day of the teaching period for the unit if the student satisfies the relevant faculty or board that there are extreme mitigating circumstances.

13. Prerequisite units, co-requisite units and incompatible units

When selecting units for a course, a student must comply with any relevant requirement relating to prerequisite units, co-requisite units or incompatible units, unless that requirement has been waived by the relevant faculty or board because of exceptional circumstances.

14. Relationship between majors

When nominating a major for a course, a student must comply with any relevant requirement relating to a prerequisite unit or a complementary unit, a co-requisite major or an incompatible major, unless that requirement has been waived by the relevant faculty or board because of exceptional circumstances.

15. Full-time and part-time enrolments, and overloads

(1) Although the standard annual full-time load for a student is 48 points, a student is considered to be enrolled on a full-time basis if enrolled in units

(a) with a value of at least 18 points in a semester; or

(b) with a value at least equivalent to the value stated in (a), calculated on a proportional basis, for a teaching period that is other than a semester.

(2) If the value of units in which a student is enrolled is less than that described in (1)(a) for a semester or less than that described in (1)(b) for a teaching period other than a semester, the student is enrolled on a part-time basis.

(3) A student must apply to the relevant faculty or board for approval to enrol in units that will result in the standard annual full-time load being exceeded.

16. Concurrent enrolment in two courses

A student must apply to the relevant faculty or board for approval to enrol concurrently in two courses where such enrolment is permitted in terms of University policy.

17. Time limits for completion of courses

A student enrolled in a course must complete the course within the relevant time limit specified by the Academic Board unless the relevant faculty or board has given the student approval to complete the course within a specified extended time limit in recognition of exceptional circumstances.

Division 3—Prior learning and professional experience

18. Recognition of previously completed study or professional experience

(1) A person must apply to the relevant faculty or board if they wish a qualification or unit of study that they have completed at another institution to be recognised as equivalent to a qualification or unit completed at this University.

(2) A person must apply to the relevant faculty or board if they wish relevant professional experience to be recognised as equivalent to a qualification or unit completed at this University.

(3) A person who makes an application under this rule must provide any evidence in support of the application that is required by the relevant faculty or board for a proper consideration of the application.

19. Credit for previously completed study or professional experience

(1) Subject to (2), a student must apply to the relevant faculty or board if they are seeking credit towards a course to be granted on the basis of

(a) a unit of study or other work completed in another course at the University or at another institution, including a course provided by a professional provider, a private educational institution or a similar body;

(b) non-award studies that have been completed; or

(c) relevant professional experience.

(2) The University Policy on credit transfer, advanced standing and recognition of prior learning specifies the maximum amount of credit that may be granted towards each award course.

(3) A person who makes an application under this rule must provide any evidence in support of the application that is required by the relevant faculty or board for a proper consideration of the application.

Division 4—Approved leave, cancellation and termination of enrolment

20. Approved leave

(1) A student must apply to the relevant faculty or board for approval of a period of leave from a course if the student

(a) does not wish to re-enrol in any units in the course in the following teaching period; or

(b) withdraws from each unit in which they are enrolled before achieving any results for that teaching period; and

(c) intends to return to the award course after the period of leave.

(2) To extend a period of approved leave a student must apply to the relevant faculty or board, setting out the reasons why the extension is wanted.

21. Cancellation of enrolment

(1) A student may cancel their enrolment in a course or in non-award studies by notifying the relevant faculty or board that

(a) they are withdrawing from each unit in which they are enrolled; and

(b) they do not intend to return to the course or non-award studies at a later time.

(2) Rule 12 applies to a student who withdraws from one or more units as the result of cancelling their enrolment under (1).

(3) A student who—

(a) does not re-enrol in any teaching period during their course; and

(b) has not successfully applied for approved leave under Rule 20, is taken to have cancelled their enrolment under (1) and is classed as having discontinued their course.

22. Termination of enrolment

(1) A student's admission and/or enrolment may be terminated or re-enrolment may be denied at the discretion of the University in situations where:

(i) the student has engaged in dishonest and/or deceitful behaviour (not already covered under the University Policy on Academic Conduct) during the course of study at the University;

(ii) the student has been excluded from a course at the University on more than one occasion;

(iii) the student has previously been suspended or excluded from a course at another institution;

(iv) there is evidence that the student has made minimal or no academic progress during the enrolled course of study over three academic years and/or would be unable to meet the requirements of the course within the time limit specified for the course; or

(v) the University considers that the student poses a risk to members of the University and/or the wider community.

Part 3—Fees

22. Payment of student contribution amounts and tuition and other fees

(1) A student who is liable to pay a student contribution amount and has not made a successful application to defer that payment must pay the amount by the date for payment specified by the Registrar.

(2) A student who is liable to pay a tuition fee must pay that fee by the date for payment specified by the Registrar.

(3) A student's enrolment in a unit is not valid unless they have paid by the date that the payment is required any

(a) student contribution amount due;

(b) tuition fee due; or

(c) other fee due referred to in these rules, that is payable by the student in relation to the enrolment.

23. Tuition fees

(1) This rule applies to a student who is not liable to pay a student contribution amount in respect of a unit in which the student is enrolled at the University.

(2) A student, other than an international student, who enrols in one or more units in a course must pay the appropriate tuition fee set out in Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate).

(3) Subject to (4), a visiting student, other than an international student, who enrols in one or more units must pay the appropriate tuition fee set out in Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate).

(4) Different tuition fees may apply for the purposes of (3) according to the unit or units in which the visiting student enrols.

(5) An international student must pay, for each teaching period, the international student tuition fee specified under the conditions set out in the offer of admission accepted by the student.

24. Amenities and services fee

A student, other than an exempt student, must pay the amenities and services fee by the relevant date specified in Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate).

25. Other fees and charges

(1) A student who is provided, or is to be provided, with a service for which an approved fee or charge is payable must pay the fee or charge.

(2) If the University specifies a date by which an approved fee or charge is payable, the fee or charge must be paid by that date.

Note: Administrative encumbrances may occur in cases where a student does not pay an approved fee or charge.

26. Forfeiture of student contribution amount or tuition fee on withdrawal from unit

(1) A student who withdraws from enrolment in a unit is liable to forfeit some or all of the student contribution amount or tuition fee paid in respect of the unit according to when the withdrawal takes place.

(2) For the purposes of (1), Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate) set out details about when the withdrawal from enrolment in a unit results in the forfeiture of some or all of the student contribution amount or tuition fee paid in respect of the unit.

(3) A student who withdraws from enrolment in a unit and is not liable to forfeit all of the student contribution amount or tuition fee paid in respect of the unit is entitled to a refund of the portion of the amount or fee that is not forfeited.

(4) A student

(a) who is liable under this rule to forfeit some or all of a student contribution amount or tuition fee; and

(b) has not yet paid the student contribution amount or tuition fee, must make a payment equal to the forfeited amount or fee.

Note: Penalties may occur in cases where a student does not pay an approved fee or charge.

27. Fee exemption and later payment of fees

(1) A student may apply to the relevant faculty or board to be exempted, either in whole or in part, from the requirement to pay a fee set out in Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate).

(2) A student may apply to the relevant faculty or board to pay a fee set out in Schedule 2: Fees (undergraduate) and Schedule 2: Fees (postgraduate) at a date later than its due date.

(3) An applicant under (1) or (2) must provide any evidence that the relevant faculty or board requires for a proper consideration of the application.

(4) A student who is permitted to pay a fee at a later date as the result of an application under (2) must pay the fee by that date.

Part 4—Assessment

Division 1—General matters relating to assessment

28. Submission of same work for assessment in more than one unit prohibited

(1) Subject to (2), a student must not submit, and cannot receive academic credit for, a piece of work for assessment that is the same, or substantially the same, as a piece of work for assessment for which the student has received, or will receive, academic credit in another unit.

(2) (1) does not prohibit a student from employing or expanding on data that the student has relied on or will rely on in relation to another piece of work for assessment.

29. Special consideration

(1) A student may apply to the relevant faculty or board for special consideration in relation to assessable work if, in the course of producing the work, the student was adversely affected by

(a) serious illness; or

(b) any other serious matter that could reasonably be expected to have caused the student to perform less well in producing the work than otherwise would have been anticipated.

(2) A student applying for special consideration must do so in accordance with the policy that applies to special consideration and must arrange for the application to be submitted to the relevant faculty or board—

(a) on the appropriate form, with supporting documentary evidence; and

(b) no later than three University working days after the date on which the assessable work was due.

30. Fulfilling unit requirements

A student fulfils the requirements of a unit by

(a) complying with the requirements set out in the unit outline in relation to attending specified classes, lectures, seminars, tutorials, practicals and clinical practice, as appropriate, and sitting examinations; and

(b) completing assignments and other specified work of the unit at a standard acceptable to the relevant faculty or board; and

(c) obtaining a grade of Pass or higher for the unit.

Division 2—Examinations

31. Availability for examinations

(1) A student must take appropriate steps to be informed of the time when, and the place where, an examination is to take place.

(2) Subject to rules 32 and 33, a student must be available to take an examination

(a) at the time and place specified for the examination during the central examination period; and

(b) at any other time or place specified for the examination in the notification of assessment requirements.

32. Alternative examination sittings

(1) A student whose religious beliefs prevent the student from taking an examination at the specified time may apply to the relevant faculty or board to take the examination at another time.

(2) An application under (1) must be made as soon as possible and at least within five University working days after the publication of the final examination timetable.

33. Deferred examinations

(1) A student may apply to take a deferred examination if, for medical or other exceptional reasons, the student—

(a) was substantially hindered in their preparation for an examination (the initial examination); or

(b) was absent from the initial examination.

(2) A student applying to take a deferred examination must arrange for the application to be submitted to the relevant faculty or board—

(a) on the appropriate form, with supporting documentary evidence; and

(b) no later than three University working days after the date on which the initial examination was held.

(3) A student must take a deferred examination at the campus where the initial examination was held unless the Registrar after receiving advice from the relevant faculty or board, authorises otherwise on the basis of extreme mitigating circumstances.

Part 5—Academic performance

34. Making satisfactory or unsatisfactory progress in academic performance

A student undertaking a course makes satisfactory progress or unsatisfactory progress in their academic performance in accordance with this Part.

35. Satisfactory or unsatisfactory progress in academic performance

(1) To make satisfactory progress a student must meet the requirements for doing so provided for in the rules that apply to their course.

(2) A student who makes satisfactory progress is assigned the status of 'Good Standing'.

(3) Subject to (4), a student who does not make satisfactory progress is assigned the status of 'On Probation', 'Suspended' or 'Excluded'.

(4) The assignment of a status of 'Suspended' or 'Excluded' takes effect—

(a) on the expiry of the period for submitting a statement under Rule 36(2) if the student has not submitted a statement; or

(b) if after a student's statement is considered by the relevant faculty or board the student is not assigned a status of 'On Probation'.

36. Suspended or excluded students may submit explanation (show cause)

(1) A student who has been assigned the status of 'Suspended' or 'Excluded' under Rule 35 may submit to the relevant faculty or board a statement of the reasons for their failure to make satisfactory progress and of the steps they have taken or are taking to address them.

(2) The statement must be submitted within 20 University working days after the formal release of the results in respect of which the student has been assigned the status of 'Suspended' or 'Excluded'.

(3) The statement must be accompanied by any available supporting documentary evidence.

(4) If the relevant faculty or board permits a student who has submitted a statement under (1) to re-enrol, the student is assigned the status of 'On Probation'.

37. Conditions of probationary enrolment

(1) If a student is assigned the status of 'On Probation', the period of probation is 12 months.

(2) A student who is assigned the status of 'On Probation' must—

(a) consult their student adviser about their enrolment; and

(b) if their student adviser specifies an enrolment, submit the enrolment as specified.

(3) If a student who has been assigned the status of 'On Probation' cancels their enrolment in a course and is later re-admitted to the University and proposes to re-enrol in that course, the student—

(a) may be assigned the status of 'On Probation' for the balance of the period of 12 months that remained at the time of cancellation; and

(b) may be required to submit an enrolment specified by their student adviser.

38. Consequences of suspension

(1) A student who is assigned the status of 'Suspended' under Rule 35—

(a) is suspended from their course for the period of 12 months; and

(b) cannot enrol in that course during that period.

(2) A student who, after the period of suspension, re-enrols in one or more units forming part of the course from which they were suspended is assigned the status of 'On Probation' for the period of 12 months.

39. Consequences of exclusion

A student who is assigned the status of 'Excluded' under Rule 35 is excluded from their course indefinitely, unless permitted to re-enrol in accordance with Rule 40.

40. Enrolment following exclusion

(1) A student who is assigned the status of 'Excluded' in respect of their course under Rule 35 may re-enrol in one or more units forming part of that course if—

(a) the student successfully appeals under Part 6 against the assignment of the status of 'Excluded'; or

(b) having been assigned that status for a period of at least 12 months, the student applies and is permitted to re-enrol by the relevant faculty or board.

(2) A student who is permitted to re-enrol in accordance with (1)(b) is assigned the status of 'On Probation' for the period of 12 months.

(3) A student must apply to re-enrol in the relevant teaching period.

41. Academic misconduct

(1) A student must not act in a manner that constitutes academic misconduct.

(2) A student who acts in a manner that constitutes academic misconduct is liable to one or more penalties.

Note: This rule should be read in conjunction with information on academic conduct, including the University Policy on: Academic Conduct Misconduct. Further Information is also available from academic conduct.

42. Eligibility to graduate from course

(1) To be eligible to graduate from a course, a student must have—

(a) fulfilled the relevant course requirements specified in the rules that apply to that course; and

(b) complied with all statutes, by-laws, regulations and rules of the University.

(2) A student who considers that they are eligible to graduate from a course must apply to the relevant faculty or board to do so.

(3) If a student who is eligible to graduate from a course has not applied under (2) within the period of two years after first becoming eligible to make an application under that provision, the student may be taken to have applied to graduate under (2).

Part 6—Appeals

43. Appeals against academic assessments

A student may appeal against an academic assessment in accordance with the Appeals Process in the Case where there is Dissatisfaction with an Assessment Result, Outcome of an Application for Special Consideration and/or Progress Status if they believe it does not fairly represent the academic worth of the work submitted relative to established standards and to the assessment of the work of other students.

Note: Students are encouraged to seek informal explanations of assessments as soon as possible from the unit coordinator or in the absence of the unit coordinator from the head of school.

44. Appeals to the relevant faculty or board

A student may appeal against a progress status assigned under Rule 35 in accordance with the Appeals Process in the Case where there is Dissatisfaction with an Assessment Result, Outcome of an Application for Special Consideration and/or Progress Status if they believe that it has not been fairly arrived at by the application of the relevant rules to their final results.

45. Status pending outcome of review or appeal

A student may be permitted by the relevant faculty or board to attend classes or take examinations pending the outcome of an appeal under this Part.

Part 7—Miscellaneous

46. Complying with another institution's or an organisation's regulations and rules

A student who, as part of their course, undertakes a period of study or practical work at another institution or an organisation must comply with the regulations, rules and other requirements of that institution or organisation as they apply to that period of study or practical work.